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Event Security Tips

By: Thomas Muller - Updated: 7 Apr 2012 | comments*Discuss
Money Stewards Emergency Car Park

Events are in essence good natured occasions of social unity, but it’s still important to keep security tight to prevent a rotten element from exploiting the convivial atmosphere.

Amateur events might prove attractive to crooks because they think their security operation is similarly amateur. When organising an event, make sure you adopt some basic security measures.

Keeping Money Safe

The greatest security risk presented by events is the very thing many have struggled to raise – the money.

Most events operate on a particularly tight budget and so any missing funds could lead to serious problems with the account books. Charity events present an even greater worry because they are founded on raising cash, and if any coins go missing it is the charitable concern - the inspiration for the event itself - that will lose out. It is therefore essential that everyone involved with the organisation of the event is well versed in the art of keeping money safe.

Money Storage

A sufficient number of lockable cash boxes should be obtained for the event as well as a safe place where they can all be secured, such as an office or storage room. When a cash box, or any other money container, is carried around, make sure it is not too obvious and that the carrier is accompanied by an escort.

When counting out the money it is standard procedure for at least two people to be present. An appropriate form should be drawn up to certify the amount counted and then signed by the persons present.

Large amounts of money should not be kept on the event premises because it presents a potential risk. Besides banking the proceeds whenever possible, the money can be kept secure at the end of the day in a night safe facility. It is not wise to take the even money home after the event, as you might not be insured against its subsequent loss.

If it is a particularly large event with sizable amounts of money changing hands then it might be worth considering employing the services of a security company.

Employing Stewards

Event organisers cannot be everywhere at once and so must employ a number of stewards to maintain security and control of the site and the visiting public. How many are needed can be calculated by weighing up the number of individual concerns that will need constant attention during the event. These might include:

  • Supervising entrances and exits.
  • Controlling access to entertainment and activities.
  • General crowd control.
  • Supervising the car park.
  • Keeping unauthorised areas secure.

A Steward’s Role

The stewards themselves should be fit and active and over 18, and easily identifiable, such as by a uniform or armband. They should be fully versed in what their duties and be able to perform them confidently and effectively. In addition to this they should be able to assist the public with any queries about the event and its facilities and all know what to do in case of an emergency.

A steward’s role is not only in being able to act when an incident occurs but also being able to recognise the signs before it does happen, and be able to take preventative action. This could involve ensuring that there is no overcrowding on the site by closely watching ‘squeeze points’ and making sure that nobody climbs on any site features such as fences or stage equipment.

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